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Full-Time Executive Assistant/Personal Assistant: $80-100K and Benefits

Northwest Suburbs • Chicago, IL Full Time

A confidential and private Family Office is seeking a dynamic, polished and organized individual to serve as Full-Time Executive Assistant/Personal Assistant to Founder in the Northwest Suburbs of Chicago. This fast paced, high touch, visible position will be responsible for managing a unique blend of personal and executive assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable responsiveness. Schedule is on Monday – Friday at 9:00am – 5:00pm. Flexibility and responsiveness are extremely important for this role. Candidates must be comfortable reporting to office daily, but also working at residence when necessary. Start date is ASAP, but flexible for the right candidate.

RESPONSIBILITIES:

• Manage heavy and ever-changing personal and professional calendars

• Maintain contact and address lists for business and personal use

• Schedule personal appointments

• Plan domestic and international travel including the arrangement of flights, hotels, car service, etc.

• Field calls, answer emails and create correspondence while proactively prioritizing for the shareholders with minimal direction

• Dictation

• Prepare reports and overviews for key meetings

• Maintain and track expenses

• Gift purchasing, and management of all cards and correspondence to colleagues, family and friends

• Assist with personal shopping and other personal errands

• Occasionally work on special projects and special events both corporate (e.g., holiday parties) and personal (e.g., birthday parties)

• Manage highly confidential and sensitive information with the utmost discretion

QUALIFICATIONS:

• Ability to travel internationally and domestically whenever necessary (minimal amount of travel required)

• Highly organized, detail oriented, proactive, excellent time management, efficient and service focused

• Attentive to principal’s preferences and style (intuitive to their needs)

• Observant to the needs of principal to anticipate their needs (e.g., scheduling appointments at desired time, planning travel, etc.).

• Ability to maintain discretion (confidentiality agreement is required)

• Ability to be discreet with respect for principal’s privacy

• Professional presentation of self and great personality (sense of humor is a plus)

• Ability to develop and maintain solid working relationships with professional and personal contacts

• Ability to work collaboratively with family office and domestic staff

• Ability to easily take direction

• Resourceful and ability to find the best tickets for events and shows, concerts, knowledgeable about new/best restaurants, etc. (understanding that “no” isn’t an answer)

• Strong ability to communicate and collaborate efficiently with principal, office staff, domestic staff, family and friends, etc.

• Strong technology skills and highly proficient in all Microsoft Office software including Word, PowerPoint, Excel and Outlook

• Ability to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy

• Flexibility and willingness to work odd hours when necessary

• Exceptional writing and editing skills

• Dictation experience

• Resourceful and organized

• Deadline oriented with the ability to handle multiple priorities

• A high level of respect and discretion for confidential information

• Positive attitude and ability to handle responsibilities with ease and calm demeanor

REQUIREMENTS:

• Bachelor’s degree

• A minimum of 10 years of experience in an executive and/or personal assistant role

• Seeking longevity (e.g., 2-5+ year commitment)

• Live a close proximity to Northwest Suburbs of Chicago

• Ability to complete extensive background checks

COMPENSATION:

• $80-100K gross salary (based on experience and qualifications)

• Health insurance

• 401K plan

• Paid vacation days

• Paid government holidays

• Discretionary annual bonus and raise (performance evaluation required)

 

Please read the job description carefully and kindly apply with your cover letter, resume, references (email address and phone number), letter(s) of recommendation and professional photo if you feel that you meet ALL of the requirements. Submit through our website at www.strollersandstilettos.com/job-opportunities. We look forward to hearing from you!

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Position: Full-Time Executive Assistant/Personal Assistant: $80-100K and Benefits

Location: Northwest Suburbs • Chicago, IL




Attachments

We require cover letter, resume, references (email addresses, phone numbers required) and letter(s) of recommendation attachments in order to be considered for a position.