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Full-Time Nanny/Family Assistant: $80K+ and Benefits

Gold Coast • Chicago, IL Full Time

Family living in Gold Coast of Chicago with 11, 13 and 14 year old children is seeking an educated, experienced, professional, organized, meticulous and detail oriented Full-Time Nanny/Family Assistant to manage a busy family and numerous domestic residences. The schedule is on Monday – Friday at 11:00am – 8:30pm. Nanny is responsible for assisting with children between 3/4:00pm-8:30pm. Between those times, personal assistant and house management tasks should be completed: Running errands, managing family’s calendars, scheduling activities and camps for children, shopping for children and family, planning events, scheduling contractors and work to be completed around home, organizational projects, etc. Flexibility is required to work occasional later evenings and weekends when family has events, residences need to be prepared for family’s arrival, meetings are scheduled with Principal(s), travel is required, etc. Weekends are required while Principals are traveling without children, which is approximately once every five to six weeks. Approximately 1-3 weeks of domestic travel is required annually. Children attend private schools, which are a short drive from the family’s home. Family has staff vehicle, so safe vehicle for transportation is not required. Nanny/Family Assistant is responsible for overseeing the general operation of four residences (potential for additional residences in the near future), minimal amount of managing domestic staff in an environment where everyone is given clear expectations and loves coming to work daily (full-time housekeeper, full-time private chef, tutors, etc.), collaborative to work directly with Principals on a daily basis, assertive, proactive, resourceful, self starter, organized, detail oriented, hard working, service focused, kind, professional, ability to multi-task and wear many hats, respectful and capable of maintaining discretion (confidentiality agreement is required). Candidates must have previous experience in similar position(s) that include nanny experience along with personal assistant and/or highly detailed and demanding house management responsibilities. This is a newly created position. Local candidates required for position. Start date is January 2018 or later, but flexible for the right candidate.

RESPONSIBILITIES:

• Tutor children assisting with homework, school projects, studying for tests, etc. and keep parents informed of progress and needs

• Pack children’s healthy lunches and bags for the following day (e.g., ensure all school work is completed, pack gear for sports and/or activities, etc.)

• Daily walk through of residence to ensure that all systems are functioning properly

• Managing four domestic residences (Chicago, Chicago suburbs, Jackson Hole, San Francisco)

• Maintain comprehensive household manuals setting priorities for tasks on daily, weekly, monthly, quarterly and annual basis

• Maintain file systems including those for household operations, warranty manuals, household equipment, invitations, entertainment logs, etc.

• Maintain contacts lists that include family members, vendors, contacts, businesses, etc.

• Responsible for running errands (e.g., shopping for home supplies, returns and other requested items)

• Responsible for handling things around the home (e.g., receiving deliveries, service providers, contractors, answering phone calls, sending emails, etc.)

• Responsible for house projects (e.g., ensuring all lights are working, changing light bulbs, light bulb inventory, etc.)

• Responsible for organizational projects (e.g., storage units, children’s bedrooms, etc.)

• Managing domestic staff and supervising the quality of their performance (minimal amount required due to staff being self sufficient and employed by family for many years)

• Coordinate staff schedules to ensure adequate coverage at all times based on Principals’ needs

• Assist domestic staff with projects when necessary (e.g., creating a collaborative/team environment)

• Ensure pantry, refrigerator and wine cellar are properly stocked in accordance with the Principals’ and children’s travel and entertaining schedules

• Maintain security systems at residence and check/test on a regular basis

• Maintain vehicles, take for service appointments and keep accurate records of services completed

• Provide hospitality and attend to guest and family’s needs when visiting

• Managing household schedules and calendars

• Event planning, organizing, coordination and flawless execution day of event

• Scheduling appointments for personal and occasionally professional needs of Principals

• Scheduling and maintaining calendars for children, registering for activities/music/camps/etc., planning play dates/outings with friends, etc.

• Vetting contractors/service providers, scheduling home maintenance and repair work and supervising projects

• Keep mail organized, handle household and family bills and administrative duties (accountant and/or executive assistant handles majority of bills)

• Manage household petty cash and proper documentation and submission of house credit card purchases/receipts

• Extensive travel arrangements and ensuring all logistics are planned in advance (executive assistant plans majority of travel for family)

• Packing children for trips/travel (occasional assistance with Principals)

• Schedule meetings with Principal(s) as needed to discuss their schedule, children’s schedule, travel plans, upcoming events, special projects, etc.

QUALIFICATIONS:

• Capable of building good rapport with similar aged children

• Ability to travel internationally and domestically whenever necessary (minimal amount required)

• Highly organized, detail oriented, proactive, excellent time management, efficient and service focused

• Attentive to Principals’ preferences and style (intuitive to their needs)

• Observant to the needs of family and home to anticipate their needs (e.g., scheduling landscaper if seasonal displays need to be changed, etc.).

• Ability to maintain discretion (confidentiality agreement is required)

• Ability to be discreet with respect for employer’s privacy

• Professional presentation of self and great personality

• Ability to develop and maintain solid working relationships with service providers, contractors and vendors

• Ability to work collaboratively with and oversee projects

• Ability to easily take direction

• Resourceful and ability to find the best tickets for sporting events, concerts, etc. (understanding that “no” isn’t an answer)

• Strong ability to communicate and collaborate efficiently with Principals and household staff

• Strong technology skills and experienced working with Macintosh and PC

• Seeking longevity/long term commitment (e.g., at least 2-5+ years)

• Positive attitude and ability to handle residences and staff with ease and calm demeanor

• Active and fit

• Non-Smoker

REQUIREMENTS:

• Bachelor’s degree and/or Master’s Degree in Early Childhood Education, Elementary Education or Early Childhood Development is most ideal, but bachelor’s degree is required

• 2-5+ years of full-time consistent and recent domestic experience working as a house manager and/or personal assistant

• 3-4 references from professional positions

• Ability to complete extensive background checks, motor vehicle checks, drug tests and personality test/psychological evaluation

• Driver’s license and clean driving record

COMPENSATION:

• $80K+ gross salary (based on experience and qualifications)

• Health insurance stipend

• Two weeks (10 days) paid vacation

• Six government holidays paid: New Year’s Day, Memorial Day, Independence Day, Thanksgiving, day after Thanksgiving, Christmas (Labor Day is required annually)

• Discretionary annual bonus and raise (performance evaluation required)

 

Please read the job description carefully and kindly apply with your cover letter, resume, references (email address and phone number), letter(s) of recommendation and professional photo if you meet all of the requirements. Submit through our website at www.strollersandstilettos.com/job-opportunities. We look forward to hearing from you!

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Position: Full-Time Nanny/Family Assistant: $80K+ and Benefits

Location: Gold Coast • Chicago, IL

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